Steps To Protecting Your User Data

When filling out an application, applicants need to be able to trust the application system.   They need to know that the sensitive data is entered in a way that is secure.  And that only will go to the party they want to receive it, be it an employer, school, non-profit, etc.

Cybersecurity and Data Privacy have been one of the most talked about and controversial issues of 2018. So many of our daily processes transitioning to a digital format. Because of this, it’s important to know how information is entered, transferred, and retained, securely.

To make sure your applicant’s data is secure, here are a few things you can do to keep their data protected.

 A Few Things You Can Do

How can you keep on top security updates and changes?  There are a few things you can do internally to stay up-to-date:

1.  Put an Organizational Security Policy in place

Let’s be honest, most security problems are going to happen because of user error.  Keeping your staff updated through a security policy document can make sure the entire staff is on the same page.  Having clear guidelines and resources available can create clarity for your staff.  It can also save you potential headaches.

2.  Schedule a regular security audit

Your application provider and web host should provide you with regular reports. These system audits are meant to evaluate the security being used to keep data safe. According to TechTarget.com an annual audit of all of your systems should include a list of update schedules, a review of firewalls, as well as your network configuration.  keep you on top of new security concerns.

3.  Test the system and your policies

While you may do everything possible to address security issues, it is important that you put your policies and systems to the test. One way to do this is to go through the application process and try to circumvent your security policies.  See where gaps in training or technology are and address them before users find them on their own.

Take precautions and rest easy

In the end, security is a manageable task that with some simple steps and know-how can keep you and your user data secure.

Orchestrate systems is built to allow users to track, audit and test for security concerns.  We use these technologies on all other customized applications to keep your applicant’s data secure from any security threats.

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